Opportunies within the Toy Library

Our new company has two volunteer positions - are you able to help?

Shepshed Toy Library has been operating as a trustee led charity for nearly 30 years. It has recently become an incorporated charity and is looking for some support for the toy library coordinator and directors in keeping company finance records, documentation of meetings and other correspondence.

The first role is for a company secretary / administrator whose role will include the following (not exhaustive) duties -
  - Attendance at termly committee meetings to take minutes and circulate
- Prepare regular press releases to local newspapers and magazines to advertise and promote the toy library
- Assist with the completion of the quality assurance programme ensuring policies and procedures are updated to reflect changes in legislation
- Attend training / workshops on aspects of volunteering as required
- Assist in the preparation of grant applications needed to generate income for the library to operate.
- Work closely with the toy library coordinator to maintain documentation / membership records
- Update and maintain social media sites including Facebook / Twitter / Blogspot .

The person would require the following skills
 -  a knowledge of computer systems including Word, Excel, use of the internet and social media sites. They must have a proven competence in English (both spoken and written) - ideally to Grade C GCSE.

The role will probably be represented by one day a week at the toy library with maybe some work at home - around 4 - 5 hours per week.

The second role is a Finance Officer whose duties will include the following (not exhaustive) -
- Monthly bank reconciliations
- Monthly petty cash analysis and balancing
- Monthly RTI submissions to HMRC (using HMRC toolkit)
- Monthly receipts and payments analysis against budget
- Preparation of Annual Accounts (subject to independent review)
- Annual submissions to Charities Commission and Companies House (Annual turnover below £15K) - Attendance at termly committee meetings providing finance updates
- Annual budget setting with co-ordinator and committee
There may also be opportunities to become involved in the preparation of grant applications needed to generate income for the library to operate.

Currently our Senior Toy Library coordinator is doing all the financial records for the toy library and this needs an independent verifyer.

The post holder will need a knowledge of small company bookkeeping procedures. Proven qualification in mathematics (Grade C GCSE (or equiv) min). Competent in use of Excel spreadsheets. Some knowledge of HMRC payroll procedures. The role will most likely be home based with occasional visits to the toy library, so access to internet and e mail is essential. It will probably amount to about one hour per month plus attending meetings.

If anyone is interested or you know someone who might be - let them know - and come and have a chat.

ALL CHANGE BUT EVERYTHING STAYS THE SAME!

Shepshed Community Toy Library Special General Meeting Tuesday 18th March 2014 7.30pm Information for members Dear Member We would like to thank you for your continued support in using the Shepshed Toy Library over the last year. At the AGM last year the Committee and those present voted to convert the toy library from an unincorporated charity into a charity incorporated and limited by guarantee. Some of the existing committee members are moving forward to act as Directors of the new company and would like to invite you to the Special General Meeting detailed above in order to gain agreement to transfer the assets and liabilities of the existing toy library to the new company to take effect from 1st April 2014. In reality nothing will change in terms of service, personnel, fees and charges and the provision we offer. However, by moving forward to this new status it will allow the toy library to update or acquire new premises and move the service forward. The meeting will look for toy library members to vote – with one vote per family or group membership – on the proposal and the company documents may be examined. The Directors will also welcome any new comers to the committee (with no liability) to help in these changing times. Please make your intentions known even if you are unable to attend the meeting. Many thanks for your support. Agenda To agree the dissolution of Shepshed Community Toy Library and the transfer of assets to Shepshed Toy Library (Company Limited by Guarantee). Shepshed Toy Library Hind Leys Campus Forest Street Shepshed LE12 9DB RSVP – 14th March 2014 - shepshedtoylib@tiscali.co.uk / 01509 601146 Directors – Shepshed Toy Library Louise Bowles Sharon Ellis Tracey Clarke Committee members Nicola Williams Barbara Blanchard